MESA STATE COLLEGE
KEY ISSUE POLICY

The facilities of the college are to be used as fully as possible within the limits of reasonable security practices. Students or staff whose study or work requires possession of keys will be issued them according to procedures outlined below. The issuance and acceptance of keys which gives access to valuable public property and expensive materials and equipment is a serious responsibility and all concerned are requested to follow procedures fully and us the utmost care in handling of keys to college property.

Keys will only be issued upon written approval on an official Key Request form signed by appropriate authority as listed:

ACADEMIC BUILDINGS

Key Types & Issue Authority

1. INDIVIDUAL OPERATING KEY
   Dept. Chair/Director
   
   
2. DEPT. MASTERS & SUBMASTERS
   Dept. Director
   
   
3. BUILDING MASTERS
   Dept. Director with VP Academic Affairs Approval
   
   
4. OUTSIDE DOOR KEYS
   Dept. Director with VP Academic Affairs Approval
   
   
5. ACADEMIC GRAND MASTER
   Academic Vice President or
   Facilities Services Administrator and/or Capital Construction Administrator
   
   
6. EQUIPMENT GRAND MASTER
   Facilities Services Administrator and/or Capital Construction Administrator
   
   
7. SPECIAL USE GRAND MASTER
   Facilities Services Administrator and/or Capital Construction Administrator
   

ADMINISTRATION BUILDINGS

1. INDIVIDUAL OPERATING KEY
   Dept. Director
   
   
2. DEPT. MASTERS & SUBMASTERS
   Dept. Director
   
   
3. BUILDING MASTERS
   Dept. Director with appropriate VP approval
   
   
4. OUTSIDE DOOR KEYS
   Dept. Director with appropriate VP approval
   
   
5. EQUIPMENT GRAND MASTER
   Facilities Services Administrator and/or Capital Construction Administrator
   

AUXILIARY BUILDINGS

1. INDIVIDUAL OPERATING KEY
   Department Director
   
   
2. OUTSIDE DOOR KEYS
   Department Director
   
   
3. BUILDING MASTERS
   Department Director with VP Auxiliary Services approval
   
   
4. RESIDENCE HALL GRAND MASTERS
   Department Director with VP Auxiliary Services approval
   
   
5. SPECIAL USE GRAND MASTER
   Facilities Services Administrator and/or Capital Construction Administrator
   
   
6. EQUIPMENT GRAND MASTER
   Facilities Services Administrator and/or Capital Construction Administrator
   

Keys may be obtained from the Facilities Services Department upon presentation of a properly signed Key Request and signing of a key issue agreement. In addition, individuals must present a pictured ID when picking up keys. Signing the key issue agreement acknowledges responsibility to safeguard keys at all times and to return keys to the Facilities Services Department when requested by college officials or when no longer employed or to pay the appropriate key replacement cost. Processing of key requests generally takes 2-3 business days upon receipt of properly signed Key Request form.

Signing the key issue agreement means acceptance of the following terms:

1. The keys are for the individual's personal use and will not be loaned to others at any time.

2. Lost keys will be reported to the Facilities Services Department as soon as possible.

3. Persons using their keys after closing hours are responsible to make sure doors are closed and locked, both upon entering and leaving, and for supervising any persons admitted who do not have a key authorization.

4. On separation from the College the keys will be returned or a nominal replacement fee will be paid as follows:

a. Operating Key $ 25.00
b. Sub Master 50.00
c. Dept. Master 75.00
d. Building Master 100.00
e. Special Grand Master 100.00
f. Other Grand Masters 200.00

5. If keys are lost, a key request form must be submitted again at which time appropriate fines will be assessed. After assessment, individuals must pay the fine at the Accounting Office in the administration building. Replacement keys will not be issued until the key replacement fee is paid.

6. Keys will not be duplicated under any circumstances.

7. Keys remain the property of the College and must be made available for periodic inventory upon request of campus locksmith.

8. Individuals holding properly authorized keys may return damaged or worn keys to the Facilities Services Department for free replacement at any time.

9. Any Department that has special needs that require exemption from any part of this policy must get written approval from the Assistant Vice President/Director of Facilities Services for each exemption.

10. This policy applies only to building keys or other high security areas. It does not apply to desks, file cabinets, or other departmental cabinets or equipment. Facilities does not maintain records or stocks of desk keys, filing cabinet keys, etc

11. If an individual moves offices, it is the responsibility of that person to return all old keys to the Facilities Department in a timely manner or a fine can be assessed.

Construction Updates
Key Issue Policy
Key Request Form
Planning
Sign Policy
Snow Removal
Utilities - Table/Chair Requests



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