Lodging
Lodging costs may be reimbursed at the single room rate up to
the actual amount incurred by the traveler. The traveler should
make every effort to obtain the lowest-cost lodging possible.
In the case of a conference, the College permits the employee
to stay at the conference hotel instead of seeking the lowest
rate available.
All claims for lodging, with or without meals, must be supported
by:
1) An original receipt or
2) A receipt faxed directly from the hotel
A Lodging Directory is included in the State
of Colorado's Travel Website
Meals
Per Diem rates can be found here:
Per
Diem for CONUS Reimbursement and Maximum
Allowable Meal Per diem rates for CONUS Travel
State of Colorado Fiscal Rule 5-1 Travel
Effective December 1, 2007 are the following changes for meal reimbursements
per fiscal rule:
1. The maximum amount is a daily amount rather than an amount
assigned to individual meals.
2. The only time individual meal rates are a factor is when travel
is for a partial day. Partial day reimbursement shall be the individual meal per diem rate.
3. Itemized receipts are NOT required for meals.
4. Reasonable tips may not exceed 20% of the total exclusive
of taxes.
5. An incidental per diem of $3.00 per day is included in the total for the meal per diems per day. This can be used for personal telephone calls, miscellaneous incidental tips such as bellhops and maids, and other miscellaneous items.
6. Travel expenses will not be reimbursed without reconciling receipts
prior to payment. All travel expense vouchers are subject to audit.
All other fiscal rules pertaining to travel remain unchanged. For
more details regarding travel rules and policy refer to the travel
policy statement distributed via e-mail on February 19, 2004, or
contact the Purchasing Dept (x1337) or the controller (X1907).
NOTICE: Failure to provide receipts when necessary as indicated
above may result in disallowed expense or reimbursement at a reduced
rate - THIS WOULD BE MONEY OUT OF YOUR POCKET. DON'T LET THIS
HAPPEN TO YOU.
11/01/04
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