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Mesa State College
Computer and Network Systems
Information for Faculty and Staff
Contents:
Adding
New Employees to the Computer System
New faculty and staff accounts are
created during the checkin procedure for new employees. New employees
must checkin through the Human Resources Department. Checkout
is required through the Human Resources Department when employment
is terminated. Supervisors are responsible for employee checkin and
checkout.
Logging
into Mesa's Novell Network
- In order to use your PC, you
must login to our Novell network. During the reboot process the
system will pause at a screen called Novell Netware Client. You
will find a blank for a name and another for a password. The name
you use is your email UserID. UserID's can be found in the GroupWise
Address book under the person's name. Do NOT press return after
typing your name in, use the mouse or tab key to go to the password
box and type in your password.
- LOGGING OFF THE NETWORK AT THE
END OF THE DAY: At the end of the day, you should reboot your
PC by choosing Start -> Shutdown -> Restart. TURN YOUR MONITOR
OFF. You will now be logged off the network and saving energy.
We recommend leaving the older PCs on since they use very little
power and will hold a constant temperature through the night for
longer reliable operation. Newer PCs, Pentium IVs, can be shutdown.
- To
change your Novell login password hold the
Ctrl and Alt keys down then tap the Delete key. Choose change
password. An alternate method is to right-click on the red "N"
at the bottom right-hand corner of the screen to get a menu.
From the menu choose "User Administration for MESA_STATE_COLLEGE"
then choose "Novell Password Administration".
DO NOT USE SIMPLE PASSWORDS that can be looked up in a dictionary
or easily memorized by someone watching over your shoulder. (Your
GroupWise password is a separate change.)
- To change your Banner password use the Banner
command GUAPSWD.
Security
- Never let anyone get your password, don't write it on paper,
memorize it
- Never let someone use your computer account
- Never leave your computer logged in while you are away
- Use the Windows screen-saver password to lock your PC (Place
cursor away from any icons and right-click your mouse. Choose
Properties > Screen Saver > On Resume, Password Protect
> Apply > OK)
- Use ctrl-alt-del to “Lock workstation” if leaving
before the screensaver comes on.
- At the end of the day use Shutdown -> Restart and turn your
monitor off.
- Do not use Hotmail or similar email accounts while on campus.
These email systems allow executables as attachments which could
be viruses, worms, trojans, or keyloggers. Use only GroupWise
while on campus.
- Scan your computer for viruses. Here's how: Start > Programs
> Network Associates > VirusScan > ScanNow
Netware
Delivered Applications
a.k.a.
Netware
Application Launcher - NAL
- All office, lecture hall, and
lab PCs receive software and upgrades through NAL. The NAL window
is usually open when a PC is booted, but if not, the NAL icon
can be used. The NAL window is normally divided in two. The left side shows a tree with categories of software
such as Banner, Email, Internet Apps, Office 97. Each of these
branches can be expanded. For example the Internet Apps branch
contains, Netscape, Internet
Explorer, TeraTerm, and WS_FTP.
On the right-side of the window the icons for the programs
can be found.
- All programs should be run from
the icons in NAL. Do not try to drag icons from the NAL window
to the desktop.
- You can create a personal folder
in the NAL and drag frequently used icons from other NAL branches
into your personal folder.
- When a new program needs to
be installed on your PC, the icon for the new program will appear
the next time you reboot your PC. When you click on the icon,
the program will be downloaded from the network to your PC's hard
drive. Do not interrupt the installation process.
- If a program that was running
properly fails to run, you can right click on the icon and choose
Verify from the menu. This will check the program and reinstall
it if needed.
- The F5 key or logging out/in
will refresh your NAL. This is normally done if you are
expecting a new icon in your NAL.
- Do not close your NAL, just minimize it. If it does accidently
close, you can restart it: START > RUN > NAL
- Installation of personal software on office computers requires
a copy of the license be on file with Mesa State College. Auditors
require that we be able to show a license for every software application
installed on Mesa State College computers. Call 970-248-2111 about
instaling personal software.
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EMAIL
- All faculty and staff have email
accounts on GroupWise groupware.
- GroupWise has many useful features:
- Tools and Rules
- POP
with GroupWise
- and much more . . . (See
"Documentation" in NAL under email folder)
- GroupWise can be used for internet
mail as well as campus email.
- GroupWise accounts are created
for all employees during the new employee checkin procedure.
- Change
GroupWise password. From toolbar at top of GroupWise choose
Tools -> Options -> Security -> Password (Your Novell
password is a separate change.)
- GroupWise email accounts are
for faculty and staff only. Work-study/student assistants are
not eligible for GroupWise accounts.
- Student email accounts are setup
for all enrolled students.
Student go to http://students.mesastate.edu to
access their email or the STUDENT LOGIN page available from the
college web page.
- GroupWise can be used to send
to all faculty or all staff or both. Care should be used to send
only messages that are Mesa State College business in accordance
with Mesa State College's Electronic
Communications Policy.
- Authorized personnel can send
email to all students at students@students.mesastate.edu
- A Personals&Sales folder
is sent to each GroupWise user. The user should accept the folder
then use File -> New -> Discussion thread for making an
entry in Personals&Sales.
- Personals
& Sales is for selling personal items or making personal
announcements
- Your GroupWise account can be
accessed via a web browser at http://gwmail.mesastate.edu/
- A campus directory for faculty,
staff, and students email addresses can be found on the college's
web pages.
Send email to your class: (without creating a personal
group)
Instructors can email to all students enrolled in their class
using the class name and section number in the form:
ACCT202-002@students.mesastate.edu
This is setup automatically each semester. Only the instructor
can mail to the class. The email will go to the student's Mesa
State email account. All enrolled students have Mesa State email
accounts. You might want to remind students that they have a responisiblity
to manage their Mesa State email accounts either by reading it
on a regular basis or setting up a forward rule to forward to
their preferred email account which they read on a regular basis.
PLEASE DO NOT INCLUDE ATTACHMENTS WITH YOUR EMAIL because it uses
too much disk space. Use your web page or H:\download directory
instead.
NEW FEATURE: It is now possible for an instructor in one subject
group such as ACCT to mail to all students in all sections of
that group. The address for ACCT would be acct@students.mesastate.edu
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Emailing
Large Files
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Help
Learning to Use Software
The Center
for Technology in Learning and Teaching is a Mesa State
College organization founded and operated by MSC faculty. Its purpose
is to assist faculty with the use of computer technology in teaching.
Several representatives,
all faculty members, are employed to assist faculty with learning
to use technology including computer software.
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Curriculum
Software
- Curriculum software is the software
that is selected by faculty for pedagogical use in coursework.
- Curriculum software should be
turned into Jeremy Brown at least four weeks prior to the beginning
of the semester for installation in labs. Some curriculum software
might require hardware upgrades on the lab computers so sufficient
time is needed to prepare the computers hardware and develop a
new configuration to accommodate the software.
- Curriculum software system requirements
should be given to Jeremy Brown before the purchase of the software
so plans can be made to support the package.
- Curriculum software must be
purchased in sufficient quantity to meet license requirements.
- Curriculum software is generally
purchased through departmental funds.
- Proposals to purchase application
software for the entire campus must be presented to the Technology
Council for consideration.
- When sending students to do
homework assignments in the library lab, even if the assignment
is to use email, and especially if the class is a 100 level class,
give the students instruction, preferably written. The lab assistants
can assist, but they are not qualified to teach or tutor.
If you would like a guest speaker to come to your class
to talk about student use of Mesa’s computer system, call 970-248-2111.
Computer
Classroom Operation
- A computer classroom is a room
with a computer for each student.
- Computer classrooms are H102,
H118, W145 and W147.
- Computer classrooms must be
reserved through the office of Academic Affairs
- Instructors who have never taught
in one of our computer classrooms are encouraged to call 970-248-970-248-2111
for an orientation.
- Instructors should report problems
via the web at helpdesk.mesastate.edu.
Timely reporting of problems is critical to getting them fixed
before the next day of classes.
- Printer paper and toner needs
can be met immediately by calling 1885
- After 5:00PM, requests are accepted
by calling 1885 and requesting help from the lab assistant on
duty.
- Only IT personnel are allowed
to install software on lab computers for licensing and technical
reasons. Improperly installed software could ruin the next class
to use the room. Call 970-248-2111(x2111 from on campus) to have
software installed.
Computer
Lecture Hall Operation
- A computer lecture hall is a
lecture hall with a computer with a large screen projection system
- The computer in the lecture
hall is networked and has access to all the computer software
that is available to students in the library computer lab
- Only IT personnel are allowed
to install software on a lecture hall PC for licensing and technical
reasons. Improperly installed software could ruin the next class.
Call 970-248-2111(x2111 from on campus) to have software installed.
- Report problems to
970-248-2111, or via the web at helpdesk.mesastate.edu.
- Computer Lecture Hall Technology
Library
Computer Lab Operation
- The Library Computer Lab is
an open computer lab for student use only.
- The Library Computer Lab is
open the same hours as the library building.
- The Library Computer Lab has
student Lab Assistants on duty at all times to ensure continued
operation.
- A Professional, Tom Orrell,
is on duty in the library lab 8-5 M-F.
- The library lab assistants are
students ranging from Freshman through Senior classmen and come
from all disciplines. More computer majors apply for jobs as lab
assistant than any other major.
- No classes are allowed in the
library computer lab.
- Students sent to the computer
lab to do assignments should be sent with written instructions
on how to do the assignments. Students should not be instructed
to "just ask the lab assistant".
- Students should report hardware/software
problems to the lab assistant on duty.
- Students who have difficulties
with a lab assistant should report the problem to Tom Orrell whose
office is in the back of the library computer lab or via email
( torrell@mesastate.edu ).
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Blank
Forms Available on the Net
Travel forms are MS Excel spreadsheets that you fill in
online and then print.
Use your MS Excel program and open the directory
http://www.mesastate.edu/finadmin/purchasing/travel/statetravel.htm
Or use the Travel Forms icon in the Forms folder of the NAL window.
Network
Access from Home
QUICK SETUP HOME DIALUP ACCESS TO INTERNET FOR WINDOWS
98 and WINDOWS ME PCs
Windows
98 & Windows ME
- My Computer > Control Panel
> Dial-Up Network > Make a New Connection > Next >
Telephone number you are dialing into:
241-2209.
- Double-click on the new icon
in the Dial-Up networking Window labeled "My Connection"
then use your Novell login name and password when prompted. You
should get a "Verifying Username and Password" message
after dialing in. You should now be able to use your web browser
to surf the internet. If it works, you're done!
Connecting your computer to the internet using
Windows XP
- From the desktop double click on the "My Network Places"
icon
- On the left toolbar single click on "View network connections".
- On the left toolbar single click on "Create a new connection"
- Click on the following: Connect to the internet > Setup my
connection manually > connect using a dial up modem.
- For ISP name enter MesaState
- For the phone number enter: 241-2209
- For username and password use your Novell account information
- Add shortcut to the desktop using the check box and then click
finish.
- Make sure that your modem is connected and plugged in.
Double click on the new icon and you should get a message that
the number is being dialed followed by a message that the username
and password is being verified. When that is finished you
are ready to surf the net and use email at http://gwmail.mesastate.edu
Connecting
your Mac OS X (click here)
Creating
Web Pages
-
Make
a public_html folder on your F:.
-
Move
your web pages into public_html
-
The
pages should then be ready to view at http://www.mesastate.edu/~yourloginname
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Printer
Standard
Mesa State College has standardized on Hewlett-Packard printers
in order to maintain uniformity on our network and to conserve
resources for printer support.
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Your
Network Directories
· PERSONAL
DATA: Everyone should save
their critical data files to F:.
If you save your important data on C: and your hard drive dies your
data is lost. Floppy drives are also notoriously unreliable
places to save data. If you save your data to F: it will be
safe. The data on your F: is accessible only to you.
Your F: has 50 MB of free diskspace.
Students currently have 25 MB on F:.
More diskspace can be made available as needed.
If your hard drive dies your data will be safe on F:.
You can login on other computers and still have access to
your data files from F:. You
can access your data files from home via NetStorage, NetDrive, or
FTP.. F: is located on the server and is backed up nightly.
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· ACCESSING
FILES FROM HOME USING NETSTORAGE:
NetStorage
is the simplest way to access your files when away from campus.
It also has the advantage of accessing all your network lettered
drives (F:, H:, R:, etc.) through a familiar user interface. Point
your web browser to https://home.mesastate.edu/NetStorage
or go www.mesastate.edu -> Faculty and Staff -> Faculty/Staff
Login -> My Home Directory. Note that the URL is case sensitive
and typing the https:// is required. Click Yes on Security Alert
and then enter your Novell login and password. Navigate through
the folders panel on the left of the window. Notice the Upload and
Download choices under the File at the top menu bar. You can also
access a menu by right-clicking a file name in the right side of
the window. Notice the unusual and innovative sliding bar at the
bottom of the right panel to retrieve more filenames into the window.
Netstorage allows transfer of only one file at a time and does not
allow access to F:\public_html.
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· ACCESSING
PERSONAL DATA FROM HOME USING NETDRIVE:
NetDrive
allows you to access your campus F: (and only F: ) from your home
PC just as if the drive were on your PC. The speed of access, of
course, will be your modem speed. Netdrive allows you to transfer
multiple files at once and allows you access to your F:\public_html.
You can use Copy&Paste, Cut&Paste, or drag to move files.
To install the required software from home click
here and save the file to the My Downloads folder on your home
PC. Install the program by double clicking the downloaded netdrive.exe
file. During the installation you will be asked a few questions
as shown below:
1. Site Name: Set to any name you like, e.g. Remote Drive Access
2. Site Address/URL: home.mesastate.edu
3. Server Type: FTP
4. Drive: Select an unused drive letter, e.g. X
5. Uncheck: Anonymous/Public Logon
6. Username: Use your regular college Novell login
7. Uncheck: Save Password
8. Password: Use your regular college Novell password
9. Click: Connect
Note your answer to step 4 above. Your campus F: will be drive
X: at home if "X" was your answer at step 4.
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· ACCESSING
FILES FROM HOME USING AN OLD FASHION FTP PROGRAM:
Accessing
files from home using FTP requires installing an old fashion FTP
program on your home computer. You could buy one or find a free
one to use. Here we will describe getting and using a free FTP
program, vintage 1995.
Point your web browser to www.ipswitch.com
and download a free program called WS_FTP LE. Please follow these
steps:
· Click on "Downloads and Evaluation Software"
and then click on "Download WS_FTP LE". Enter your email
address as required, uncheck any other boxes and click on "Download
Now".
· Click on "Click Here" for "WS_FTP Download"
· Wait for "File Download" window and click "Save".
Choose a folder, usually "Temp", and start the download
by clicking on "Save". This should take less than five
minutes depending on your modem connection.
· Close the download window. Use Windows Explorer to go
to the saved file, ws_ftple.exe. Double click on the file to execute
it.
· Answer the user questions and continue to click through
the installation process.
· Start the program from the WSFTP icon or from Start ->Programs
-> WS_FTP -> WS_FTP95 LE
Use the following steps under the "General" tab to
create a profile for accessing your Home Directory F:
1. Profile: Set to any name you like, e.g. Home Directory
2. Host Name/Address: home.mesastate.edu
3. Host Type: UNIX (standard)
4. User ID: Use your regular college Novell login
5. Uncheck: Anonymous
6. Click: Apply then OK
7. Password: Use your regular college Novell password
8. Your My Documents folder should now appear on the right side
of the screen (Remote System) and your home PC should be on the
left side of the screen. Individual files for transfer can be
selected. Use click and shift-click to choose multiple files for
transfer.
9. Before transferring files click on the ChgDr button on the
left side of the screen to set your desired location for downloaded
files to your local system.
10. Click the appropriate direction arrows to begin transfers.
Click Exit when finished.
To create a profile for your H:\download\MyName set Profile to
"DownLoad Directory", or name of your choice, and set
Host Name/Address to download.mesastate.edu.
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· SWITCHING
FROM C:\MY DOCUMENTS TO F:\MY DOCUMENTS:
For your convenience there is an icon in the NAL under the
branch IT Utilities that will create a My Documents folder on F:,
move all your files and subdirectories from C:\My Documents to F:\My
Documents and set F:\My Documents as the default save location for
MS Office.
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·
SHARED
FOLDERS IN GROUPWISE: If your
department has files that you like to share on a short term basis,
consider creating a shared folder in GroupWise so that others you
designate can either read and/or update.
File ‑> New ‑> Folder. If you have
files that need to be shared with people outside your department
and/or within your department on a long term basis then consider
requesting a shared directory
on R:.
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· DOWNLOAD
DIRECTORIES ON H::
Download directories have proven useful to faculty for sharing
data with their students and providing an easy way to make PowerPoint
files readily available at any networked lecture hall PC.
These directories are created upon request. Call 970-248-2111.
To access your H:\download directory from
home go to MSC Home > Faculty&Staff > Faculty&Staff
Login > DOWNLOADS,
or use FTP to download.mesastate.edu and change directory to \dosapps\dosapps\download
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·
SHARED
DATA DIRECTORIES ON R: There
are some departments that will have special needs for sharing data
within their department on a long term basis or with colleagues
from other departments. If
this is the case, request a shared directory from Information Technology
at 970-248-2111.
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· COURSE
DIRECTORIES:
Course
directories are now available upon request.
The first part of a course directory is made up of a “share”
directory that is readable only by students in your class. This
directory is similar to the H:\download, but only students in
your class can read and download from it. Only the instructor
can write to it. The directory structure is: K:\COURSE\SECTION\Share
The second part of the course directory is K:\COURSE\SECTION\Students.
The “Students” directory has individual directories
with the name (login name) of each student. Only the named student
and the instructor can read and write to this directory. These
directories are intended as a location for students to turn in
their work. The instructor can visit the student directories to
inspect or evaluate the student’s work.
EXAMPLE: if student Lady Maverick, lmaveric, is taking CSCI100-002,
she would see:
K:\CSCI100\002\Share
K:\CSCI100\002\Students\lmaveric
In addition to using Windows Explorer while on campus, the directories
in K: can be accessed from off campus through the "My Home
Directory" link under "Student Logins" on the web
server (NetStorage), as well as with ftp or NetDrive using "courses.mesastate.edu"
for the server.
Other notes:
* Course directories will be deleted a week after classes are
over. Students, or Faculty who want to keep any of the files should
copy them to their F: home directory.
* Disk space limits are set separately for course directories
from home directories. If a class needs to work with larger files,
we can increase the limits for the class.
These directories are available only upon request. Send your
request via the web at helpdesk.mesastate.edu
or phone 970-248-2111.
·
ALL
AROUND GATEWAY PAGE TO MUCH OF THE ABOVE: http://mesa6.mesastate.edu/
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