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Acquisitions Department
1. What does Acquisitions do?
2. How do I recommend a title to be added to the collection?
3. What are the Choice cards?
4. What are approval slips?
5. What happens to my order after it is submitted to the library?
6. How will I be notified that the book is ready to use?
7. How long does it take to receive and process book orders?
8. Why does the library have cuttoff dates for ordering?
9. How do I contact the Acquisitions Department?
10. Who is my subject liaison and how do I contact him/her?
11. What do I do if I wish to donate materials to the library?
1. What does Acquisitions do?
The Acquisitions Department of the Tomlinson Library is responsible
for ordering and receiving all materials for the library.
The Acquisitions staff works in close conjunction with the faculty
and the library liaisons to select, order, and report on new materials
that are requested. We also order and monitor periodical titles
and handle all gift materials that are received.
2. How do I recommend a title to be added to the
library collection?
- Fill out an order card (available from the Acquisitions Department).
- Fill out an on-line order
form.
- Sign a Choice Book Review card.
- Sign an approval slip
- Send in an advertisement or publishers catalog with the item
marked with your initials
- E-mail the information to the Acquisitions Department
NOTE: Include as much information as you have and send
along any reviews or advertisements that you might have along as
well. These items can be returned to you if you wish.
3. What are Choice cards?
The library subscribes to book reviews on cards from the journal,
Choice, Current Reviews for Academic Libraries.
These cards are routed to the departments for review and may be
recommended for addition to the collection by simply initialing
or signing the card and returning it to the Acquisitions Department.
The Choice card will serve as the order card
for the title.
4. What are approval slips?
The library has set up approval slip plans for several subject
areas. In doing so, the library identifies subject areas
in which we are collecting and is notified whenever a new title
is available in that subject area within the parameters defined
by the approval plan. These slips are sent to us weekly and
are forwarded to the departments for selecting. The slips
do not contain reviews, but give subjects covered and academic level
intended by the material. You may recommend that a title be ordered
by simply initialing or signing the slip and returning it to the
Acquisitions Department. The approval slip will serve
as the order card for the title.
5. What happens to my order after it is submitted
to the library?
- The request is converted to an order card if not submitted
that way
- The title is checked in the on-line catalog to verify that
we do not already own the title
- The title is checked against the on-order file to verify that
it is not already on order
- The bibliographic information is verified to be certain that
all the information is correct and complete
- The request is forwarded to the library liaison for that subject
area for approval
- An order is placed with either the publisher or one of our
vendors
- When the title is received, it is checked in and sent to Technical
Services to be cataloged and processed.
- The item is sent to Circulation Department to be shelved
- The requestor is notified that the title is available for
use
6. How will I be notified that the book is ready
to use?
You will be notified by e-mail.
7. How long does it take to receive and process book
orders?
Books are generally received within one to three months of ordering.
However, orders remain open with the vendors for 180 days. Any titles that
cannot be supplied within that time are either canceled or reordered.
After the book is received, processing takes approximately one
to two weeks. Rush orders may be processed more quickly if
needed.
NOTE: If you need RUSH processing for an order,
please be certain to notify the Acquisitions Department when you
submit the request.
8. Why does the library have cutoff dates for ordering?
The library generally orders most materials between October and
April of each fiscal year. A cut off date of February 1st
of each year allows us to prepare, order, and receive most materials
before the end of each fiscal year. Orders can be submitted
after that date, but may be held for ordering in the next fiscal
year, depending upon the budget that is available. The library
encourages year-round ordering so requests can be processed
and will be ready for ordering as soon as funds are available.
9. How do I contact the Acquisitions Department Staff?
If you have any questions, please contact Linda Garey, Head of Library Acquisitions.
10. Who is my Library Liaison and how do I contact
him/her?
Below is a list of the Tomlinson Library Liaison Assignments. Please contact your liaison if you have questions
concerning collection development issues.
Donations
The library gratefully accepts donations to the collection. Your
donations are tax deductible, however, the library cannot provide
valuations of your gift. We will acknowledge receipt of the
gift by sending you a letter describing the number and type of items
that you donated. We reserve the right to retain or discard
items within the Collection Development Policy of the library.
At this time, the library is actively soliciting donations of popular
fiction to help build this part of the collection.
Comments, questions,
etc.
Last updated on
07/26/2007
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