A.The purpose of the Student Recreation Center Policy Committee (SRCPC) is to advise and council Campus Recreation Services (CRS) and the President on matters of rules, regulations, policies and procedures regarding the Student Recreation Center of Mesa State College (MSC).

A. The SRCPC shall consist of ten voting members. It is the hope of SRCPC to attain a broad cross-campus representation among the voting members of this council. Therefore, the voting members of the committee will be selected accordingly:

1. Six student representatives as appointed by the Associated Student Government.
2. One staff representative as appointed by the Department of Intercollegiate Athletics.
3. One faculty representative as appointed by the Chairperson of the Department of Kinesiology.
4. One staff representative as appointed by the Assistant Vice President for Auxiliaries.
5. The Director of Campus Recreation Services.

A. Chairperson
The director of the Student Recreation Center will act as chairperson. It will be the chairperson's responsibility to:

1. Insure appointments to the SRCPC be filled in a timely manner.
2. Call and chair all meetings.
3. Present an agenda in advance of each meeting.

B. Chairperson Pro-Tem
The Chairperson Pro-Tem will be elected by the members of the SRCPC at the first meeting of each academic year. It will be the Chairperson Pro-Tem's responsibility to:

1. Assume the duties of the chairperson in his/her absence.

C. Secretary
The voting members at the first meeting will elect the secretary. The secretary's term will not exceed one year. It will be the secretary's responsibility to:

1. Record minutes of all SRCPC meetings.
2. Present a typed version of the previous meeting's minutes to each voting member and chairperson prior to the following meeting.
3. Display a copy of each meeting's minutes in a public place in the Student Recreation Center.

A. After three unexcused absences in any one semester, that committee member will be relieved of his/her membership on the committee by the chairperson. Only the chairperson can grant an excused absence when he/she is notified prior to the meeting. The chairperson reserves the right to accept notification or not.

B. Vacancies will be filled by having another appointment made to fill each open position as set down in Section II.

C. Absentee voting is prohibited.

 

D. Proxies will be accepted upon a signed written notice presented to the Chairperson in advance to the roll call.

A. Time

1. The chairperson is required to call at least one monthly meeting during each of the following listed months.

   a. September
   b. October
   c. November
   d. December or January
   e. February
   f. March
   g. April

2. The chairperson reserves the right to cancel any meeting due to lack of an agenda.
   The chairperson may call additional meetings when warranted.

B. Procedures

1. Quorum: All business will be carried out in a normal fashion whenever more than 50% of the present membership is in attendance.
2. All meetings are open to the campus community.
3. Any member of the campus community wishing to share ideas, suggestions or complaints may either attend a meeting in person or submit written statement to the chairperson.
4. Agenda items will be brought to discussion in an orderly fashion. Action can only be taken when a Motion is presented, seconded, discussed and passed by a majority of those voting members present. All Motions passed are subject to approval by the President.
5. The specific order for each meeting will be:

a. Call to order
b. Roll call
c. Approval of agenda
d. Approval of previous meeting's minutes
e. Old business and discussion
f. New business and discussion
g. Director's report
h. Announcements and correspondence
I. Dismissed

1. No meeting will exceed 50 minutes unless a motion is presented and approved by 2/3 of the present voting membership in attendance.

A. Changes and/or additions to these rules can be made with the approval of the 2/3 of the present voting membership and approval by the President.