CLASSIFIED STAFF COUNCIL
CONSTITUTION

ARTICLE I NAME

The name of this body shall be the Mesa State College Classified Staff Council.

ARTICLE II PURPOSE

A Council is hereby established whose objectives and goals will be to serve all State Personnel System employees at Mesa State College to better serve the institution and the State of Colorado.

ARTICLE III MEMBERSHIP

Membership in this Council shall be as prescribed in the By-laws.

ARTICLE IV OFFICERS AND TERMS OF OFFICE

The officers of the Council shall be a President, Vice President, Secretary, and such other officers as may be provided for in the By-laws. All officers shall serve for one year.

ARTICLE V MANAGEMENT

The management of the affairs of this Council shall be vested in the membership and administered through the Council, subject to provisions of the By-laws.

ARTICLE VI ORGANIZATION

The Council shall be comprised of seven representatives, as follows: three from Administrative Support/Financial Services; three from Custodial, General Maintenance, Labor, Trades & Crafts; and one from Professional Services.

ARTICLE VII FINANCES

The financial structure shall be as described in the By-laws.

ARTICLE VIII AMENDMENTS

Amendments of the Articles of this constitution may be made by a two-thirds {2/3} vote of the members present at any regular meeting or any meeting called for that purpose, provided that members have been notified of the proposed changes at two consecutive meetings.

Revised 11/04/98

 

CLASSIFIED STAFF COUNCIL BY-LAWS

ARTICLE I PURPOSE

Specific objectives and goals of the Council are:

a. To have a sincere interest and concern for the continuing goals, purposes, and functions of Mesa State College.

b. To seek active representation and involvement of State Personnel employees in the affairs of Mesa State College.

c. To act as a spokesman for the needs and concerns of the State Personnel employees at Mesa State College.

d. To provide a means through which a better understanding may be brought about between State Personnel employees and the State Personnel System.

e. To seek to improve the public image of State Personnel employees within Mesa State College.

 

ARTICLE II MEMBERSHIP

Privileges and duties of members:

a. Active membership is open to all classified personnel of Mesa State College.

b. All classified personnel shall diligently strive to attain the objectives of the Council and encouraged to:

1. Participate in the achievement of the goals and responsibilities of Mesa State College and to lend a unity of purpose to the efforts of the entire education community.

2. Promote a better understanding of the College's mission and goals in dealings with students, staff and community.

3. Maintain adequate representation of all areas of classified staff on the Mesa State College Classified Staff Council.

ARTICLE III DUTIES OF THE OFFICERS

A. The President shall:

1. Preside at all meetings of the Council. Vote only to break a tie.

2. Enforce the obligations imposed by the Constitution and By-laws relating to the administration of the work of the Council.

3. Appoint, with the approval of the Council members, all committees deemed necessary by the Council.

4. Perform other duties as may be deemed necessary and assigned by the council.

5. Represent and attend the President's staff meetings.

6. Prepare an agenda for each meeting.

B. The Secretary shall:

1. Keep a book of minutes of all regular and special meetings of the Council.

2. Maintain the Classified Staff Roster while updating all new, transfer and changes of classified employees.

3. Coordinate the monthly and annual awards presentation.

4. Notify the MSC campus Public Relations person of Classified staff news.

5. Perform other duties as may be deemed necessary and assigned by the Council.

6. Keep the official roll of members of the Council and the Attendance record of members at meetings of the Council.

7. Distribute minutes to all voting delegates of the Council who will, in turn, distribute copies to the classified staff.

8. Conduct all official correspondence and meeting notices as directed by the President.

9. Maintain a file of all records and correspondence necessary for the transaction of the official business of the Council.

10. Send Constitution and By-laws and Membership roster with meeting dates to new voting epresentatives.

C. The Vice President shall:

1. Serve as President in President's absence.

2. Assume the duties of the President in the event the President is unable to complete the term of office.

3. Perform other duties as may be deemed necessary and assigned by the Council.

4. Can appoint a committee of three (3) from Classified Staff.

D. The Treasurer shall:

1. Furnish a financial statement to the Council at each meeting, such statements to be placed on file with the Council Secretary.

2. Have responsibility for all money acquired by the Council.

2. Be responsible, with the Secretary, for all Council fiscal matters.

ARTICLE IV DUTIES OF COUNCIL

a. Maintain and promote communications between classified staff and the administration.

b. Recommend other classified staff to serve on other college councils and committees as appropriate. Maintain permanent roster to assure assignment on an equitable basis.

c. Make recommendations concerning the welfare of the classified staff and college.

d. Hear and make recommendations on the needs and concerns of classified staff.

e. To promote mutual understanding and comradeship through group professional and social activities.

f. To assist the Personnel Office in preparing publications, notifications for which there is a demonstrated need (i.e.: information an employee should know about operations, Job advancement opportunities, openings, etc.)

g. Provide a means through which State personnel employees may be represented and have a voice in making decisions which affect them and for which they have particular expertise.

h. Resignations will be submitted in writing to the President of the Classified Staff Council.

ARTICLE V NOMINATIONS AND ELECTIONS

a. The elected officers shall be President and Secretary.

b. The election of officers shall be held in July of each year. A member may serve in the same office after the lapse of one term.

c. The elected Officers assume their duties in the first month after elected. Terms are for one year.

d. Elections of representatives shall be by ballot. The candidate receiving the majority of the votes cast shall be declared elected. The newly elected representatives shall begin their term in July.

e. Election of representatives:

One representative from Administrative Support/Financial Services shall be elected every year with term expiring in three years.

One representative from Custodial & General Maintenance shall be elected every year for two years with term expiring in three years.

One representative from Labor, Trades, Crafts shall be elected every third year with term expiring in three years.

One representative from Professional Services/Protective Services shall be elected every third year with term expiring in three years.

f. If vacancy occurs on the Council, the President shall appoint a person from the designated classification to fill the remaining term with approval by the Classified Staff Council.

ARTICLE VI MEETINGS

a. Meetings shall be held at a time convenient to Council representatives on the first Wednesday in each month.

b. The number of members present at any meeting of the Council constitutes a quorum (four people minimum).

ARTICLE VII COMMITTEE REPRESENTATION AND DUTIES

Duties: Each representative shall report back to the Classified Staff Council once a year or as deemed necessary by the representative.

a. Environmental Committee -

b. Honors and Recognition -

c. Human Relations Council -

d. Lectures and Forums -

e. Traffic Appeals Board -

f. Colorado State Employees Assistance program

g. Mesa Excellence in Service Advisory

ARTICLE VIII FINANCES

The budget shall be ascribed from money awarded through Vice President of Financial Services with the approval of the President.

ARTICLE IX REPRESENTATION/ STATE LIAISON

1. Serve as a communications vehicle between Mesa State College Classified Staff Council and the Statewide Liaison Council.

2. Maintain at least one voting delegate and one alternate delegate to serve as liaison between Mesa State College Classified Staff Council and Statewide Liaison Council.

3. Provide a means of association and intercommunication among the State Personnel employees within Mesa State College and the state institutions of higher education.

ARTICLE XI AMENDMENTS

Amendments of the articles of these By-laws may be made by a two-thirds (2/3) vote of the members present at any regular meeting or any meeting called for that purpose; provided members have been notified of proposed amendments at one meeting.

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Updated March 5, 2008